Board Meeting Minutes – December 8, 2010
Bayport Marina Association
Board of Directors Meeting Minutes
Marina Clubhouse
December 8, 2010
Board present:
Michelle Lemanski
Russell Sheaffer
Marcus Gernes
Chris Ridgway
Morgan Fudge
Steve Paquette
Absent:
Rachael Harvey
Matthew Kasinkas
Ron Hopfensperger
Special Guest-Lucien Lemanski, working to earn a Boy Scout Badge by his attendance
*Meeting called to order at 6:37pm
I) Michelle highlighted 2011 Budget
-Service Department will begin working with Marine Max to provide service on their Bayliner boats. Also improve service responsiveness to boaters in marina to capture and pre-schedule repetitive maintenance on boats in marina
-Kathy is working on promoting our Club House for outside rentals in 2011
-Discussed ongoing gas discount for Boat US members and if Bayport will continue with current program or will adjust policy. What are other Marina’s doing on St. Croix and would this change adversely effect sales? More discussion at next meeting
-Kathy will be actively working to improve the line of products available in our Ships-Store.
-Capital improvements committee will be giving ideas to Board for 2011 projects that will include repair of pool to meet a new regulatory safety requirement for the drain mechanism as well as the painting or resurfacing of pool. Request a Proposal from our pool maintenance group for Board approval
-Board Members need to review 2011 budget and be prepared to ask questions at next meeting along with vote to send budget to membership for approval
-Board members were all in agreement that we need to have our Marina WiFi plan in place so that it is operational by the beginning of the 2011 boating season.
2) Finalized and submitted our 2009 Tax Returns as a Non-Profit Entity
3) Accounting Firm/Audit – 2011
Motion: Marcus
Second: Russell
Motion passed unanimously
“Mullen and Associates will be our accounting firm for 2011 and conduct a financial audit at the end of the year. We will review this relationship annually”
4) Group 41
Motion: Russell
Second: Marcus
Motion Passed unanimously
“Request that our legal council give the Board of Directors a status update of the legal issues still unresolved between Group 41 and BMA”
BMA had submitted our response to Group 41 letter from earlier this year but have yet to hear any the follow-up response from Group 41
5) Other
Board discussed the proposed 2011 calendar. Looking into having the Antique Boat Show again be a part of our summer activities.
Discussed opportunities to move some of our cash in bank into higher yield savings account- Morgan will provide additional information at our next meeting after discussing more with BMA Treasurer
The change to move all accounting services in house has gone very well.
Board also recognized the great job that Kathy Curtis is doing.
Meeting adjourned at 8:40pm
Respectfully submitted,
Marcus J Gernes
Secretary-2010
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