Bayport Marina Association
Board of Directors Meeting Minutes
Marina Clubhouse
January 16, 2019
Board Present: Absent:
Tore Detlie Bob Reilly
Rachael Harvey
Matthew Kasinkas
Ed Manor
Eric Pederson
Dave Peterka
Russell Sheaffer
Amy Tolbert
Meeting called to order at 6:30 pm by Commodore Amy Tolbert. Confirmed a quorum was in attendance for approval of business items.
I. Business Meeting
a. Approval of Meeting Minutes
A motion was made by Russell Sheaffer to approve the December 12, 2018 Meeting Minutes; it was seconded by Tore Detlie. There was unanimous approval.
- December YTD Financials
Dave Peterka stated he isn’t going to spend much time on the financials as Kori is still working on doing year end adjustment and will be meeting with the auditor at the end of the month. Everything ends up being more of the same that we have been discussing at prior board meetings, items that have been under or over budget continue to be the same for the end of the year.
As for accounts receivable, there are three accounts over 90 days and Kori is working on all three of them to get them paid in full.
Kori stated that the 2019 budget passed by Membership.
- Marina Operations
Kori started with the fact that filling the Office Manager position has taken a bulk of her time. Out of the 104 resumes that came in, eight were asked to do phone interviews, resulting in four being asked to interview in person with only two top candidates. With Amy’s help she chose Daniele Flanscha. Daniele is graduating with a degree in Business from Bellevue University and is originally from Hudson, WI. She is able to move up her last day at her current job in order to start at BMA and attend the Minneapolis boat Show. Kori is excited for onboarding her and have everyone meet her in the next few months.
Slip occupancy is almost full. Kori rented another two slips this week, with only two 41’ slips and two sailboat slips available. She is dragging her feet a bit to reach out to the wait list as it is good to go to the boat show with some slips.
Service and canvas work continuing to progress well. The crew have been doing musical boats in the shop. Gernes’ is complete now, they were in the shop during December board meeting. Currently Duane Ring is in for canvas, refinishing and mechanical. Simon Cheng just got moved out because staff completed installing his rebuilt motors. We will move Scott Riser in for a canvas project. Kori is keeping track of our winter work in a spreadsheet, so by the end of the winter we have a clear picture of what income we generated in the off season (November 1 – launch).
As the Board Members can tell, the furnace for the Clubhouse was replaced. BMA lucked out, we didn’t have to pay for an economizer (a $1500 expense), Kori questioned them about it before the install and they said it was not required for that unit. It ended up being required after the inspection, so they had to install it at no additional cost.
There is a plumbing issue in the shop, possibly due to the new air exchanger. Kori and Mike are working on remedying it/finding the necessary fix.
The second set of hang-me-outs on B-Dock are complete and now the crew will be decking a five-foot extension Scott built this week and installing on A-Dock. At the Fuel dock, the framework for the finger between 49 & 48 is installed and the crew have started bolting on the new dock sections to fill in D-50. Scott was able to get all of the “buckling” out of the dock on the north side of the Fuel Dock.
Kori is waiting to hear back from some of the pump manufacturers on their mobile pump-out units; unfortunately, this was kind of bad timing because they are headed to IMBC next week.
Kori is again attending the HRX Smart Supervising series and has Mike Hurley coming to some of the classes that are relevant to him. They attended one regarding leadership yesterday. Kori also applied for the AMI training the intermediate course for the CMM certification and will be attending that February 17 – 21.
BMA has been happy to not have any snow so we have not had to snowplow. Conveniently enough, Sherm is in England right now, so we would have had backup staff plowing.
There is a new condo president, Nancy Nelson, and Kori is doing more to work with them. With more open communication we can be on the same page about projects happening at both facilities.
Kori has reviewed the new employee handbook with staff. There was very positive and appreciative feedback regarding the addition of the Christmas Eve Holiday and the ability to use the launch ramp and rent the Clubhouse.
- New Business
- Updated Board Meeting Schedule
Amy proposed to the board that moving forward we should adjust the board meeting schedule to only be nine board meetings. This schedule would go in effect for the rest of the year and following. Her recommendation includes removing the January, February and June Board Meetings. January would be a conference call with the executive committee to determine any staff bonuses and ensure that the budget was approved by Membership. In June, following the annual meeting she suggests continuing a 1-2 hour retreat for the new board. Motion made by Rachael Harvey to approve, seconded by Eric Pederson, unanimous approval.
Motion made by Matthew Kasinkas to adjourn the meeting, seconded by Russell Sheaffer; meeting adjourned at 8:24 pm.
