Bayport Marina Association
Board of Directors Meeting Minutes
Marina Clubhouse
January 17, 2018
Board Present: Absent:
Ed Manor Joel Lemanski
Eric Pederson Albert Sturm
Dave Peterka
Bob Reilly
Russell Sheaffer
Brien Slawik
Amy Tolbert
Meeting called to order at 6:31 pm by Commodore Brien Slawik. Confirmed a quorum was in attendance for approval of business items. Brien started by saying that he had learned a lot by attending and working the Minneapolis Boat Show. Dave Peterka commented that he thinks each board member should be responsible for working a shift in future years for that reason.
I. Business Meeting
a. Approval of Meeting Minutes
A motion was made by Brien Slawik to approve the December 20, 2017 Meeting Minutes, it was seconded by Bob Reilly. There was unanimous approval.
b. Budget, December & YTD Financials
Kori started by saying that the 2018 budget had passed. As of the time of the meeting there were three no’s, one abstain and the rest were yes.
Kori said that the December and year end financials were not complete at this time as there are additional year end journal entries and that they would be complete after the meeting with Mullen’s CPA. Overall, we ended the year very positive being over on income and under on expenses.
II. Marina Operations
Kori started by saying thank you to everyone for asking her to step into the Interim General Manager role, for having the confidence in her to fill in at this time.
The Minneapolis Boat Show seemed a bit slower this year, of all the days Saturday was by far the busiest. According to the stats 19,000 people attended. We are in good shape though because at this time there are only five unrented powerboat slips and four unrented sailboat slips. All of the unrented powerboat slips are Member owned.
Kori will be attending IMBC (International Marina and Boatyard Conference) at the end of the month. She was able to get a complete refund on Michael’s registration and hotel, but not the airfare. At IMBC five of the St. Croix River GM’s, including herself, will meet with Robert Smith of Mymic Training Technologies, as we have combined to get a very reduced rate on training and doing a safety audit of each marina.
Kori will be meeting with our Cenex Rep to contract our fuel pricing for 2018 and investigate if we should buy out either of our tanks for additional cost savings. She is also looking into moving our phone system to VoIP system so that we can tie the fuel dock into our current phone system and have additional features at the same or lower cost as our current phone systems.
Two other big projects that she is working on is getting our data moved over to a NAZ and in the cloud, off of our 14-year-old server! This is a significantly cheaper option than a new server/how our network was set up in the past. She is also working with a different company to install a complete solution for our AV system in the Clubhouse. They have already pulled the new wires needed in the walls and ceiling and will install the rack with the components next Tuesday.
We have also worked with our supply company to get new paper towel and soap dispensers in the restrooms. The dispensers were no cost to us since we will be purchasing the paper products from them. They are all no touch dispensers and look very nice. Eric Pederson brought up the fact that he wasn’t sure were we left off investigating installing valves on the plumping to prevent the showers from getting hot when the toilets were flushed. Kori said she would look into it.
a. Service & Canvas
The Lemanski boat is still in the shop for the top deck to get fiberglass work and painting. Ludwig’s boat (50 Sea Ray Sundancer) is getting a bottom paint job, stern thrusters installed, oil change, a sunshade made and JL Boat works is patterning the boat for teak. The next boat to come in will be a Meridian of a non-marina member for both canvas and service work. They had to switch who was coming in next because the 20 ton (smaller) trailer is getting new tires and the next boat that was supposed to come in can only get picked up on the smaller trailer, not the larger one. It was an easy swap and the next boat after the Meridian is slotted for both canvas and service work as well.
Tom will have two additional trailerable boats for canvas work and hoping after that it will be warm enough and he can start working on the Marquis that is getting completely new canvas since it is too large to come into the shop.
Mike is finishing up doing physical inventory and has also been working on moving the inventory to be able to make room for moving the canvas to the upper west side of the service building. We did purge out obsolete parts and got them off of our books. Scott is assigned with that and starting to make preparations for the canvas department move.
b. Yard
The yard crew is continuing on the brush cutting and are half way done with C-Dock, A & B are already complete. We got quotes from two companies to come in and remove the brush. One was significantly cheaper because they were going to haul it out and dump it, whereas the more expensive company wanted to chip it all and blow the chips back on to the bank. Bob Reilly said he would get me the report that his company completed regarding the landscaping suggestions.
III. Old Business
a. Group 41
Group 41’s attorney called Bill Kranz and asked to get caught up as to where things were. Brien did get confirmation from Dave that he did send his renewal to them, but he still had not heard anything back.
IV. Watson Account
Steve Watson did leave a check for $3500, half of the negotiated settlement of his account. We are checking with the bank to confirm the funds are good and will deposit it once we know they are.
V. Marine Max Lease
We did receive the signed Marine Max Lease back and they are fine with the terms moving forward.
Motion made by Brien Slawik to adjourn the meeting, seconded by Eric Pederson, meeting adjourned at 8:19 pm.
