Bayport Marina Association
Board of Directors Meeting Minutes
Marina Clubhouse
July 18, 2018
Board Present: Absent:
Rachael Harvey Tore Detlie
Matthew Kasinkas
Ed Manor
Eric Pederson
Dave Peterka
Bob Reilly
Russell Sheaffer
Amy Tolbert
First hour was a continuation of onboarding/orientation meeting for the Board Members.
Meeting called to order at 7:22 pm by Commodore Amy Tolbert. Confirmed a quorum was in attendance for approval of business items.
I. Business Meeting
a. Approval of Meeting Minutes
A motion was made by Bob Reilly to approve the May 16, 2018 Meeting Minutes; it was seconded by Russell Sheaffer. There was unanimous approval.
Amy stated that at the onboarding meeting after the Annual Meeting the following appointments for officers were made. Russell Sheaffer will be Vice-Commodore, Dave Peterka will continue as the Treasurer and Matthew Kasinkas will be secretary.
b. June Financials
Dave Peterka stated that we continue to be behind on revenue compared to budget, specifically related to service labor, parts, sublet labor and canvas labor and parts due to our delayed start and high water leading to a slow season. Our expenses are also down compared to budget and our net income sits at $37,500. We are down on payroll which has to do with less fulltime staff than budgeted.
As for accounts receivable, we do have minimal outstanding payables. One concern is the outstanding balance owed to us by Mallards. There was discussion by the board to have Kori talk with Dave to get the balance brought current since he has not been finance charged at this time.
Dave Peterka mentioned that himself and Kori met with Dan Hagen since he had had a number of questions at the Annual Meeting. The discussion was very good and helped answer the concerns that Dan had. Kori would also follow up regarding some questions from the meeting with audit company for further information.
II. Marina Operations
Kori started with unfortunately, high water has not been our friend this season. Hopefully, by this Friday the no wake restrictions should be lifted. The Fourth of July was mostly uneventful. However, we did rekeyed all of our locks, because we had to replace the door handles on the bathrooms due to some damage done to them, replacing them with more commercial grade ones. It had also been five years since the last time they were rekeyed.
In mid-June Zach, Brett and I did an onsite training with all of our fuel dock staff to go over better dock management, line tying and safety. We will be having a couple new hires as we go into the fall with college aged staff returning to college. Additionally, we added an open sign on the fuel dock, we had some nonmember boats suggest it would be easier to know from the river whether or not we were open if they did not know the hours of operation.
MYMIC training will be back next week to do a safety audit for the rest of the marina and also testing for stray current from our boats on our dock. The yard staff is doing trimming on A-Dock of the trees that were discussed with Cutting Edge landscape. Cutting Edge will be coming within the next couple weeks to treat our Ash Trees for Emerald Ash Bore; unfortunately, they got delayed due to Japanese Beetle spraying needed throughout the metro.
a. Canvas
Allan Pfromm started on Monday, he is working 24 up to 32 hours a week depending on projects. Tom said he is asking a lot of questions and catching on quickly to what Tom shows him. They are going to shuffle a couple of jobs to ensure the jobs are complete prior to Tom being off most of August. Tom is booked through September, the goal is to have Allan continue on repairs and move the backlog up a bit.
b. Service
We currently are sitting on a two week backlog. Refinishing is busy with a $3500-4000 gel coat job, after that is a hydraulic swim platform & mechanicals as well, about a weeks’ worth of work. There is an estimate needed on a boat that hit a bridge during transport, the transportation company will be responsible for repairs and is estimated at $30-$40K worth of damage. We also have one boater signed up for significant mechanical winter work. Because of the high water we have had absolutely no prop work, good for all of you, bad for us!
Kori has been working with Arlene from HRX on updating job descriptions, doing a wage analysis, Bonus Compensation plan and updating our Employee Handbook with some new polices going into effect at the start of 2019.
She is working with Dave to possibly do some sort of event on the point that would also be open to the public sponsored by a tequila vendor. So far we have not found a weekend that works for all parties. Zach and I are still toying with the idea of having an event in August, potluck style and that would be a car show for Marina members & possibly friends to bring in their cars to show off. We are waiting to see if we can make this work with Dave or not first. Val and Lorrie are starting to plan the 30th Anniversary party that will be held September 22nd.
The golf outing had 20 teams, and we raised about $2200 for the St. Croix River Association.
Lastly, Kori stated that she is waiting on the final drawing and pricing for the work boat from Lake Assault Boats to get approval from the board. She suggested that she would send it out via email since it was not available at the time of the meeting.
III. Old Business
a.Group 41
The lawsuit was successfully mediated, and Group 41 agreed to pay BMA the balance of $37,391.91 for the paving. Instead of continuing legal fees and an unknown outcome the agreement to settle and get some payment was the agreement of the board. Group 41 delivered the payment check on July 2nd.
Motion made by Eric Pederson to adjourn the meeting, seconded by Ed Manor; meeting adjourned at 8:48 pm.
