Board Meeting Minutes May 16, 2012
Bayport Marina Association
Board of Directors Meeting Minutes
Marina Clubhouse
May 16, 2012
Board present:
Morgan Fudge
Val Fuller
Marcus Gernes
Michelle Lemanski
Jim Mondry
Steve Paquette
Chris Ridgway
Russell Sheaffer
Absent:
Matthew Kasinkas
Prior to the start of the regular Board Meeting, Jeff Schreier, Schreier Interiors, presented his master plan design for remodeling the Marina Clubhouse. Refer to handout. Russell made the recommendation Jeff create colored renderings to display at the Annual Meeting. Russell further stated the plan will be presented to members as part of the long-term strategic plans.
Meeting called to order at 7:25 pm by Commodore Russell Sheaffer.
1. Meeting Minutes – April 18, 2012
Motion by Russell to approve Minutes as written. Seconded by Morgan. Unanimous approval.
2. Financials
Financials were reviewed and discussed by Members. Notation was made to Miscellaneous Income – payment of $16k received as commission from Marine Max for sales through April 30, 2012.
3. General Manager’s Report
· Financials – cash flow is good. Insurance premium of $60k due by the end of the month. Cliff has not been able to find a depreciation schedule for marina equipment, etc. He will follow-up with Mike Mullen’s office.
· Covers – Cliff sent out 33 quotes for replacement covers. Will begin ordering in a week or so. Cliff stated he has talked with Dominic and Luke regarding cover maintenance – rolldown/rollup. Will report more later.
· Security – Cliff spoke with the Bayport Police Chief for what they can provide. The Chief stated the rate would be $28/hr if through the Bayport Police or $15/hr if the Marina hired and put on their payroll. Cliff made the recommendation to have foot patrol during the following times: 4:30-7:30pm Monday-Friday, 9am-8pm Saturdays, 2:30-7:30pm Sundays and all day on Holidays. It was the consensus of the Board to “overdo” security early in the season and thus make fishermen and general public aware Bayport Marina is private and off limits.
Cliff stated he is soliciting quotes for cameras from three vendors. Chris informed he has done some research and feels can get a 5-camera system for under $1,000. Cliff and Chris will connect to research further.
· Property Taxes – Cliff contacted the Washington County Assessor’s office and is having the Bayport Marina real estate taxes evaluated for correct property valuations. Once he hears back from Washington County, he will decide whether to proceed with Tax Arbitration Court.
· Group 41 – Cliff presented the question if anyone in the past has approached Group 41 to offer to purchase the building. Russell advised that we need to be real careful with pending litigation. He will meet with Bill Kranz before Annual Meeting to get current information and/or new developments. Russell stated according to the court guidelines, there is a 120 day requirement from date of Order to close the case. This would be July.
· Operations – Cliff informed the Service Department is busy. He further stated the Grounds are looking better. He is also having the crew shorten the Private Property signs.
Russell requested Kathy review the Bayport Marina website and make updates so it is current. Recommendation to include: Gas Dock Hours, Bios of all staff including Gas Dock and start dates. Also need to update amenities.
4. Social Committee Report
Val commented 160 members and guests will be attending the Mardi Gras Party. Invitations for Pirate Party were mailed out yesterday.
5. Annual Meeting
· Agenda – proposed flow of Agenda:
1) Commodore’s Report – Russell
2) Financials – Michelle and Morgan
3) Long-Term Capital Improvements, Grounds and Building – Steve and Jim
4) Social Committee Report – Val
5) GM Report and Marina Operations – Cliff
Russell requested Cliff provide a list of accomplishments. Cliff stated he would keep his presentation to three points – staff, what’s going well, and what’s on the horizon. Russell recommended to limit to 5 key points.
6) Questions and Answers
7) Break for vote tabulation and refreshments
8) Introduction of new Commodore – Russell
9) Introduction of new Board of Directors – Marcus
· Logistics/Setup
Russell instructed to keep presentations to 3-5 minutes. Marcus stated his introduction would inform unique opportunities as well as the continuity to keep Board moving in same direction.
Russell instructed Kathy send last year’s PowerPoint template out to all Board Members. They in turn, are to send their presentations to Kathy to compile. Deadline to have to Kathy is Friday, 5/25.
6. Other
Russell recommended Marcus make a note to change the By-Laws to allow voting by email.
Cliff stated he had a “mock” OSHA inspection performed through the Marina’s insurance company. The result was the Marina is in good shape. The only area that needs to be corrected is documentation/record-keeping
7. Closed Session
Meeting adjourned at 8:50 p.m.
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